Bylaws of Merit Network, Inc.Amended July 6, 2007Article VII. MeetingsSection 1.
The annual meeting of Merit Network, Inc. shall be held at 10:00 a.m. on the last Friday of January, unless rescheduled
by the Chair, at a place specified by the Chair. Written notice of the annual meeting shall be sent not less than ten (10)
days in advance of the date for which the meeting is called. The quorum for the transaction of business at the annual meeting,
or at any regular or special meeting of the Board of Directors of Merit Network, Inc., shall require that the Member Institutions'
representatives present in person or by duly authorized proxies represent at least half of the Vote as defined in Article X of
these bylaws. A designated representative shall transmit in writing to the Chair or President of Merit Network, Inc., an
authorization for a proxy to represent and act for him or her prior to any meeting at which he or she seeks such representation.
Section 2.
The agenda for the Annual Meeting shall be as follows:
- Presentation and approval of minutes of prior meeting.
- Election of officers.
- Adoption or confirmation of the Membership fee model to be used during the next fiscal year.
- Confirmation of each Member Institutions' inputs to the Membership fee model to be used during the next fiscal year.
- Confirmation of each Member Institutions' level of Membership for the next fiscal year as determined by
the Membership fee model.
- Transaction of such other business that may be properly brought before the meeting.
- Adjournment.
Section 3.
A mid-year meeting of the Board of Directors shall be held at 10:00 a.m. on the third Friday of June, unless rescheduled by the Chair,
to approve the Merit Network, Inc. budget, set Merit Member fees for the following fiscal year, and transact such other business that
may be properly brought before the meeting. Federal or other grant awards, or other sources of funding may be formally approved at
this or any other meeting of the Board of Directors.
Section 4.
Monthly meetings utilizing video or phone conferencing will be held on the First Friday of each month. The Executive Committee may cancel
these meetings upon determination that the agenda contains insufficient items to justify the meeting.
Section 5.
Special meetings of the Member Institutions may be held at the call of the Chair of Merit Network, Inc., or at a call signed
by not fewer than two of the representatives. Such a call shall be sent to each representative not less than five (5) days in
advance of the date for which the meeting is called.
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